Sample Letter of Not Renewing Work Contract

If you are an employer who has decided to not renew a work contract for an employee, it is important to handle the situation with professionalism and tact. This includes writing a clear and concise letter to the employee to inform them of the decision.

Here is a sample letter of not renewing a work contract:

[Employer’s Name]

[Employer’s Address]


[Employee’s Name]

[Employee’s Address]

Dear [Employee’s Name],

I regret to inform you that your work contract with [Company Name] will not be renewed upon its expiration on [Date]. This decision has been made after careful consideration of your performance and the needs of the company.

Although there have been some positive aspects of your work performance, there have also been several areas where expectations have not been met. We have attempted to address these issues through training and feedback, but unfortunately, there has not been significant improvement.

Please know that this decision was not made lightly, and we appreciate the contributions you have made to [Company Name]. We will ensure that the transition process is as smooth as possible and that you receive all the necessary support during this time.

If you have any questions or concerns, please do not hesitate to contact me or HR. We will do our best to answer your questions and provide any assistance you may need.

I want to wish you all the best in your future endeavors.


[Employer’s Name]

As a professional, it is important to note that while the tone of the letter should be professional, it is important to use appropriate keywords throughout. This ensures that the letter can be easily found online by anyone searching for information about not renewing work contracts. Some targeted keywords could include “work contract,” “termination,” and “employee notification.”

In addition, be sure to proofread the letter carefully to avoid any errors. This will help maintain a professional image for your company and will ensure that the letter effectively communicates the necessary information to the employee.